Constitution
The Constitution of the Amateur Radio Club (W7YH) of Washington State University
Article I. NAME
The name of this club shall be the “Amateur Radio Club (W7YH)”
Article II. PURPOSE
The purpose of the Amateur Radio Club shall be to establish the club as a means for those interested in amateur radio to meet each other, share ideas and to participate in all amateur radio activities.
Article III. MEMBERSHIP
Section 1. Membership in the Amateur Radio Club shall be open to any interested undergraduate and graduate students at all Washington State University campuses including those who do not hold a FCC amateur radio license.
Section 2. Washington State University faculty/administrators and University of Idaho students may join the club as "Associate Members." Associate members may not run for office and do not have voting rights.
Article IV. OFFICERS
Section 1. The officers of the Amateur Radio Club shall be the President, Vice President, Treasurer, Equipment Quartermaster and Secretary. The creation of additional officers positions (e.g. Co-President, Web Master, etc.) must be approved by a two-thirds vote of the active membership and with the support of the advisor.
Section 2. The duties of the President shall include:
A. Coordinating bi-weekly meetings of the club.
B. Chairing all meetings of the club.
C. Providing leadership to the club.
D. Working directly with the Club Advisor to ensure the club is operating within the expectations of Washington State University.
E. Acting as the chief spokesperson of the club.
Section 3. The duties of the Vice President shall include:
A. Assisting the President with the fulfillment of his/her duties.
B. Temporally perform President’s duties if the President is unavailable
C. Providing support for the development of club activities
Section 4. The duties of the Treasurer shall include:
A. Keeping a record of all financial transactions.
B. Meeting with the Advisor on a regular basis to review account balances and financial transactions.
C. Preparing any and all budgets, financial budget requests/appeals, etc.
D. Maintaining detailed membership records, including the amount of dues collected from each member if dues are required.
Section 5. The duties of the Equipment Quartermaster shall include:
A. Perform as the primary caretaker of all Amateur Radio Club equipment such as transceivers, tuners and power supplies
B. Perform as the primary caretaker of the club’s “radio shack” by keeping the room organized, clean and in working order
C. Keep an inventory of equipment and to actively research in procurement of new equipment
D. Keep equipment operable by performing regular maintenance and cleaning
Section 6. The duties of the Secretary shall include:
A. Keeping detailed minutes of all meetings.
B. Coordinating the press relations of the club, including, but not limited to: relations with The Daily Evergreen, flyer/poster approval, and maintaining the club's web page.
C. Ensuring that all changes of officers are reported to the appropriate University officials.
D. Maintaining all club records and files including, but not limited too: QSL cards, contact logs, station licensing and copies of club members’ licenses.
E. Shall be in charge of sending and receiving club QSL cards to stations.
Article V. OFFICER ELECTION/IMPEACHMENT
Section 1. All Club Officers shall be elected by the second of the last meeting in the Spring semester
Section 2. Officer elections will consist of the following three step process: 1. declaration of candidacy, 2. elections, 3. run-off elections (if needed)
A. Declaration of Candidacy - Declarations of candidacy will be held the meeting prior to the scheduled date of elections. Any active club member may declare their candidacy to any of the club officer positions.
B. Elections - Elections will consist of each candidate speaking, followed questions and answers from the club membership. Only active members present at the meeting shall cast a vote, and only these votes shall count toward the computation of the 50%+1 required margin for election to office. The order of elections shall be as follows: President, Vice President, Treasurer, Equipment Quartermaster, Secretary. The elections shall be done by secret ballet.
C. Run-Off Elections - In the event that no candidate receives at least 50%+1 of the vote of the currently active club members, a run-off election shall be held between the two candidates receiving the most votes.
Section 3. In the event that an officer is judged to be deficient in his/her duties (as decided by a unanimous agreement of the three other club officers and advisor), he/she may be removed by a two-thirds vote of the club's membership. The Advisor shall oversee the impeachment process to ensure a fair and democratic process.
Section 4. In the event that a position is not occupied after the election, another club position, as decided by the President, may take the additional duties of the vacant position. If at a later time, an active member wishes to take the vacant position, he/she may do so if approved by a majority vote of the club officers and a 50%+1 of the vote of active club members.
Article VI. ADVISOR
Section 1. The Club Officers shall unanimously agree upon and appoint an advisor no later than April 1 to serve a term from May 1 - April 30.
Section 2. The Club Advisor must be a full-time Washington State University faculty member or administrator that is located at the Pullman campus.
Section 3. The Club Advisor's duties shall include:
A. Meeting with the club officers on a regular basis.
B. Attending club meetings and club activities.
C. Keeping abreast of club issues and intentions.
D. Meeting with the Treasurer on a monthly basis to review account balances and financial transactions.
E. Assisting with the implementation of an officer transition program.
Section 4. The Advisor shall be an ex-officio member of the club, and as such, shall not have voting rights.
Section 5. The Advisor shall have veto power over any decision made by the club which is in direct violation of University policy. This authority shall be used only in circumstances where the club officers knowingly intend to violate University policy.
Article VII. MEETINGS
Section 1. The club shall meet twice per month at a regular time and day established by the club officers at the beginning of the year. If it is deemed necessary to change the regular meeting schedule, the club officers may do so.
Section 2. Only active student members may vote at meetings.
Section 3. In the event that an emergency meeting of the club needs to be held, the President of the club shall have the authority to call such meetings. All officers must agree in advance to the emergency meeting and at least 24 hours notice must be provided to all active members by sending out both a voicemail and e-mail. Communication of emergency meetings will be the responsibility of the Club Secretary.
Article VIII. DISBURSEMENT OF FUNDS
Section 1. All disbursements of funds must be approved by the Treasurer, President and Advisor.
Section 2. Reimbursement for expenditures will only be accepted for members who have retained an original, itemized receipt and a description of the expense incurred.
Section 3. Any expenditure in excess of $100 must be approved by a majority of the Club Officers.
Section 4. All financial transactions of the club will be managed through Washington State University’s accounting system.
Article IX. AMENDMENTS
Section 1. Amendments may be made to this constitution at any time by a two-thirds vote of the active club membership.
Section 2. Members interested in proposing amendments to the constitution must submit the proposed amendment to the President no later than ten days before the club's next meeting.
Section 3. The proposed amendment shall be presented via e-mail to the active club membership no later than seven days before the meeting where the amendment will be debated.